Record Keeping

 

The UConn Alternate Record Keeping System

Why Keep records?

What’s a Record Book?

Assembling Your Record Book

Fairfield County Guidelines

Leader Notes

Choosing the Right project Record

 

All record keeping materials can be obtained from the State 4-H web site- www.4-h.uconn.edu.  Every leader should have a CT Record Keeping notebook that contains all record keeping materials.

The UConn Alternate Record Keeping System

Record Keeping is a skill that 4-Hers will use throughout their lives.  The CT Alternate Record Keeping forms were developed to provide younger 4-H members (7 & 8 year olds) and those with reading and math challenges the opportunity to learn record keeping skills in a format that is a bit more user friendly.  The UConn Alternate Record Keeping System has an Alternate Activity Record and the Alternate Project Record Non-Animal and the Alternate Project Record – Animal.

Why Keep records?

4-H members are encouraged to keep records as part of the 4-H experience. Why? There are practical reasons to keep records. Record Keeping helps:

  • measure progress made in 4-H project(s);
  • plan the direction of future 4-H project(s);
  •  identify expenses and income of 4-H project(s);
  • serve as a reminder of 4-H activities and experiences; and
  • 4-Hers note their growth over several years.

When keeping records, 4-Hers also learn life skills such as:

  • planning and organization;
  • setting reasonable goals and tracking progress of goals
  • budgeting;
  • written communication skills;
  • attention to detail;
  • following directions;
  • meeting deadlines;
  • making decisions;
  • setting priorities;
  • self-awareness and pride in accomplishments

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What’s a 4-H Record Book?

A 4-H Record Book is not a mysterious thing- it is simply a written record of the 4-Her’s events, activities, awards and projects in a given year. 4-H members are encouraged to keep records as part of the 4-H experience. 4-H records will not only present a picture of growth and development as a 4-H member, but in keeping records, 4-Hers will develop good record keeping habits that will prove invaluable throughout life.

A complete 4-H Record Book has 4 parts. A completed Record Book includes a:

  1. UConn 4-H Record Book Back Cover Sheet
  2. 4-H Activity Record
  3. 4-H Project Record Sheets for each individual project
  4. UConn 4-H record Book Back Cover Sheet

All members must use the same Front and Back 4-H Record Book Cover Sheet and the 4-H Activity Record. 4-H Project Record sheets that 4-Hers use will vary depending on their projects i.e. horse, community service, nutrition, technology, etc

All of the above can be obtained from the State 4-H web site- www.4-h.uconn.edu or the Fairfield County 4-H Office.

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4-H Record Keeping – Assembling Your Book

Members are asked to keep records for all years in one record book, with the current’s year placed on top. Use notebook dividers to separate each year. Books are assembled in the following order:

  1. Connecticut 4-H Record Book Front Cover Sheet
  2. 4-H Activity Record
  3. 4-H Project Record Sheets.
  4. Connecticut 4-H Record Book Back Cover Sheet

4-H Record Keeping – Fairfield County Guidelines

Records Books are kept in plastic covered notebooks with the 4-H Cover Sheet inserted into the plastic front cover. The 4-H year is October 1 to September 30. Leaders usually give new records to members in the fall. Completed Record Books are usually due to the 4-H office sometimes during September. Once submitted to the office, Record Books are evaluated. Leaders and 4-H alumni serve as evaluators. Record Books are judged on the Danish system. All 4-Hers receiving a blue ribbon are eligible to exhibit their Record Books in the Record Book division in the Fairfield County 4-H in October.

4-H Record Keeping – Leader Notes

Tips from Successful leaders about Record Keeping!

• Start early in the 4-H year
• Buddy up an older experienced youth with young or new members for that one-on one attention
• Work on Record Books on a regular basis
• Set aside a few minutes at each meeting to work on record keeping or
• Set aside a larger part of every 3rd or 4th meeting for record keeping.

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4-H Record Keeping – Choosing the Right Project Record

All Record Keeping materials are located on the UConn 4-H web site or by calling the Fairfield County 4-H Office.

A Project Record Book is made up of an Activity Record and 4-H Project Record Sheets. Every youth in 4-H, regardless of their project, uses the same Activity Record. 4-H Youth choose different project records based upon their project. There are 14 Project Records. A Project Record may include several types of projects. The list below shows projects associated with each project record.

PROJECT AREA USE THIS PROJECT RECORD APPROPRIATE SUPPLEMENTAL PROJECT RECORDS (SR)
Community Service   Government    International Study     Exchange programs-  domestic/international Citizenship/ Community Service NA
Drama/Theater           Communications Arts       Music/Sound

Speaking/Radio/TV     Visual Arts                      Writing/Print

Arts & Crafts                 Performing Arts            Collections Draw/Paint/Sculpture   Photography                   Video

Clowning/Mime            Graphic Arts/Displays/Exhibits Dance/Movement

Communication & Expressive Arts NA
Consumer Education    Child Development/Care, Babysitting   Home Environment      Parenting & Family Life Education Consumer & Family Sciences NA
Clothing & Textiles Consumer & Family Sciences NA
Foods & Nutrition        Foods Safety          Food Preservation Healthy Lifestyle – Foods/Nutrition NA
Animal projects where the 4-Her does not own their animal Animal Study
 

PROJECT AREA

 

USE THIS PROJECT RECORD

 

APPROPRIATE SUPPLEMENTAL PROJECT RECORDS (SR)

Collections     Forestry     Weather & Climate       Water   Archery         Wildlife & Fisheries     Earth, Water & Air       Geology & Minerals    Waste Management      Composting     Recycling    Outdoor Education/Recreation      Adventure/Challenge      Energy    Soils & Soil Conservation             Household Hazardous Wastes     Shooting Sports

Environmental Stewardship (general)

Environmental Education & Earth Sciences NA
Fitness & Sports                          Growth, Development & Disease   Healthy Lifestyle Education       Mental & Emotional Health   Physical Health                           Sexual Health Healthy Lifestyles- Health, Fitness and Sports NA
Home Nursing, First Aid/CPR         Safety                    ATV Safety   Automotive Safety (including seatbelts)                   Bicycle Safety   Emergency Preparedness   Tractor & Machinery Safety Certification Healthy Lifestyle –Safety NA
“Leadership is planning, organizing, implementing and evaluating.  Participation in an activity or event is not leadership.” Leadership NA
Plants            Gardens-Fruit/Vegetables    Crops & Weeds            Ornamental Horticulture      Flower Gardening/House Plants Plant Science

 

NA
Career Exploration & Employability          Entrepreneurship Workforce Preparation NA
Caged Birds, Pigeons, Waterfowl, Cats Small Animal/Pets SR Breeding and Progeny
Rabbits/Cavies Rabbits/Cavies SR Growth and Market

SR Fiber

SR Breeding and Progeny

SR Growth

Equine Equine SR Breeding/Progeny
Sheep Sheep SR Growth and Market

SR Fiber

SR Breeding and Progeny

SR Milk production

SR Growth

Swine Swine SR Growth and Market

SR Growth

SR Breeding and Progeny

 

 

PROJECT AREA

 

 

USE THIS PROJECT RECORD

 

 

APPROPRIATE SUPPLEMENTAL PROJECT RECORDS (SR)

Goats Goats SR Growth and Market

SR Growth

SR Fiber

SR Breeding and Progeny

SR Milk production

Dogs Dogs SR Breeding and Progeny

 

Alpaca, Llama

 

Alpaca, Llama

 

SR Fiber

SR Breeding and Progeny

 

Poultry Poultry

 

SR Growth and Market

SR Egg Production

SR Incubation

SR Growth

SR Breeding and Progeny

Beef, Dairy Cow, Working Steer Beef, Dairy Cow, Working Steer SR Growth and Market

SR Breeding and Progeny

SR Milk production

SR Growth

Fish Fish NA
Aerospace                         Animal Science           Electric    Chemistry         Computer Technology     Astronomy                   Aquaculture     Aquatic Science               Entomology & Bees     Electronics

Food Science                    Marine Science             Meat Science     Plant Science                    Mathematics                 Bicycle

Veterinary Science           Physics                         Automotive         Science/Technology Literacy        Wood Science & Industrial Arts

Engines/Tractors/Field Equipment    Poultry Science & Embryology

Science & Technology

 

NA

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